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Roles and effects on the systems. Database AOH VS
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How to get started
Introduction A key element of the GLOBALG.A.P. Standard integrity is the principle of identifying GLOBALG.A.P. certified […]
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How to log in to the Database?
For entering the database please go to: https://database.globalgap.org Also, there is the option to use the […]
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Possible ways to work on the Database
The database offers the user 3 possibilities to communicate with the application; all 3 are so […]
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Live/test/release explanation and purpose
Database - LIVE GLOBALG.A.P. Database Live System provides instant and complete accessibility of registration and status […]
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Producer/Producer Group/Producer group member explanation
Producer is the legal entity cultivating the product(s) as a single supplier grower and sell certified […]
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SMART Certification Process Flow
Please, note that it is currently not possible to issue Option 2 certificates in the Validation […]
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LEGACY Certification Process flow
INFORMATION Website (document center) Database – Producer/ Producer group NOTIFICATION and REGISTRATION+video, offline solution Database – […]
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What are the database roles and rights?
Different roles in the database are assigned to each account. These different roles allow different functions/rights in the database. […]
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CB-Executive
The CB-Executive manages the employees of the certification body. The user with this role can manage the users with […]
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CB-Committee
CB-Committee is responsible for the certification decision and is therefore allowed to manage the products from acceptance untill certification. The CB-Committee Only […]
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CB-Committee-Modification
The role CB-Committee-Modification allows a user to access the modification menus (Acceptance Modification and Certification Modification) […]
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CB-Auditor
The CB-Auditor is allowed to audit producer groups and producers. The CB-Auditor may appear in the drop down menu of […]
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CB-Inspector
The CB-Inspector is allowed to inspect producers. The CB-Inspector may appear in the drop down menu of auditors in certification. […]
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Trustee-Executive
The Trustee concept is a core feature of the GLOBALG.A.P. Invoicing. Producers or producer groups can have […]
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Trustee-Masterdata
The Trustee-Masterdata role is necessary for registering producers or producer groups. The Trustee-Masterdata completes the Producer/producer group registration in the GLOBALG.A.P. […]
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Assistance
Having the role Assistance means the employees with the role Trustee-Masterdata, CB-Committee or CB-Executive can be assisted. The Assistant has exactly the same rights, […]
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Adding and Managing Database Accounts
Within the Certification body, the CB-Executive can manage the employee’s data such as: enters and deletes […]
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Explanation of Trustee
Trustee-Executive The Trustee concept is a core feature of the GLOBALG.A.P. invoicing. Producers or Producer groups […]
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Producer Status
Registration status check online This status is linked with the producer or producer group and visible […]
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Product status
In the database search there are different status options - in combination with the information of […]
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Registration number
This is the number that is assigned to a producer group or an individual producer by […]
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GLOBALG.A.P. Number/Global Location Number
The GLOBALG.A.P. Number (GGN) is a 13-digit number assigned by the GLOBALG.A.P. Database for identification of […]
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Company Option
The options describe who owns and sells which product. If a single producer owns and sells a product […]
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Company Type
The company type categorizes the legal entity. There can be two types of companies: or a
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O-key and RF-key
O-key is the organisation key, which identifies the certification body and the producer group. The key […]
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Cycles
The validity of a GLOBALG.A.P. certificate is 1 year -1 day which we call a cycle […]
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Notification Producer
The online registration contains two steps, defined as Notification and Registration. The first step is Notification. Please note that […]
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Notification Producer Group
The online registration contains two steps, defined as Notification and Registration. The first step is Notification. Please note that […]
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Registration of a Producer or a Producer Group
Only producers/producer groups in the status not confirmed can be registered by a Trustee-Masterdata. You can check their registration […]
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Registration of a Producer online
The online registration contains two steps, defined as Notification and Registration. Click here if you wish […]
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Registration of a Producer Group online
The online registration of a producer group contains two steps, defined as Notification and Registration. The […]
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De-registration of a Producer or a Producer Group
Only producers in the status registered and CB/PG Accepted can be deregistered by a Trustee-Masterdata. De-registration of a producer or a […]
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De-registration Producer Group
Producer group de-registration online De-registration can be done in the De-registration tab under Affiliation. Please always check the company […]
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De-registration Producer
Producer de-registration online De-registration can be done in the De-registration tab under Affiliation. Please, always check the company type […]
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Working with the upload sheet (producer upload sheet)
Before starting to use the producer upload, please, consider several database settings: 1) Do not use […]
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Own fields of a producer group
In case the producer group you are certifying has own fields, the CBs shall indicate so […]
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Manage Products
As soon as a Producer or a PG is registered (producer status "not confirmed" or "registered"), […]
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Acceptance
The acceptance of products needs to be done as soon as the sublicense and certification agreement […]
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Product Upload Sheet
The following section focuses on services provided to certification bodies via the product upload sheet. The […]
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Where do I upload the Checklists and other documents in the database?
To upload a checklist/certification document/corrective actions report/letter of conformance/non conformity report/other document in the Database, please, […]
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Upload of audit reports to the Database (Excel audit reports/AOH PDF reports)
Excel audit reports (available on CB Extranet) or PDF reports generated via the AOH shall be […]
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Integrated Farm Assurance (IFA) Certification Process: Which IT systems to use for IFA versions
The table below indicates the IT systems that can be used for the certification process of […]
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Acceptance Modification
You can find the Acceptance Modification in Affiliation > Acceptance > Acceptance Modification. It allows modification of the Date of Acceptance that is […]
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Date of Certification Decision
The Certification Process forms the basis for certification and in the Database it consists of Date […]
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Certification modification
This chapter explains the modification of existing certification in the database. In order to modify any […]
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Certification of products
In order to change the product status from Accepted to Certified, please click on the icon […]
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Date of Audit
The Date of Audit (DoAudit) is the date when the audit is closed. If an audit […]
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Date of Acceptance
The Date of Acceptance (DoA) is generated as soon as a certification body accepts a product. […]
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CBs sharing a GGN in Database and/or VS
The following chapter refers to cases in which products of a producer or a producer group […]
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Manage Business Relations
The following chapter refers to cases: In case a producer which is going to be certified […]
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Transfer of a Certification Body
In the situation where a client informs the Certification Body (CB) in the application form about […]
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Open Non Conformance
The status open non-conformance can be set, when a producer or producer group does not comply […]
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Selfdeclared Suspension Product
A producer or producer group can ask for a voluntary suspension of a product, if it […]
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Suspension Product
In order to change the product status to Suspended, please click on the icon Certification. To suspend […]
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Switching Certification Body during an active cycle
If a producer wants to switch Farm Assurer/Trustee-Masterdata or Trustee-Certification Body before his certificate ends, the […]
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Entering an extension
Certifications can be extended up to 4 months (an additional two months are allowed in special […]
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Extension of IFA v.5 to be certified under IFA v.6
In case the legal entity certificate holder requests an extension for the current valid IFA v.5.x […]
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Deleting existing products via Manage products
As soon as a producer or producer group is registered (producer status not confirmed or registered), […]
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How to remove one product from a certificate?
It is technically impossible to shorten certificate for one particular product, leaving the rest of products […]
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Changing product attributes retroactively
This wiki article will enable you to change product attributes retroactively which can save huge amounts […]
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How to handle Trustee changes after extension
If producers want to switch Farm Assurer/Trustee-Masterdata or Trustee-Certification Body when the certificate was already extended, the […]
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Scheme Version Change
Now, the CB can perform the change of the scheme version under which a product is […]
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How to set the company status "Cancelled"
According to GR I, 6.4.2.i) and GR I, 6.4.3, if the cause of the suspension is […]
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Cycle change
Please note that creating a new cycle should not be done on a regular basis (GRI […]
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Alignment of GRASP v1.3 and IFA
Introduction I. Rule for Initial IFA and GRASP cycles II. Create a new cycle by shortening […]
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Alignment of GRASP v2 and IFA
This article describes the cycle alignment procedure for GRASPv2 when the valid to is shorter than […]
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Alignment of SPRING / COOP Italia and IFA
SPRING/Coop Italia is an add-on of IFA and shall follow the valid to date of IFA. […]
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Alignment of GG FSA and IFA
When the GG FSA is added mid-cycle, the validity of the letter of conformance shall be […]
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Alignment of FSMA and IFA
According to point 6.5 of the FSMA-PSR Add-on General Rules Specifications v1.3 (September 2022), the valid_to […]
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Managing Tesco Nurture Module
The Nurture Module is a module that is based upon the GLOBALG.A.P. Integrated Farm Assurance (IFA) […]
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Certificate Licence Fee
The Certificate License Fee is triggered by entering the Date of Certification Decision (DoCD), i.e. the […]
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Registration Fee
The Registration Fee is triggered by accepting a product in the database. It is charged once […]
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Invoicing
The invoicing feature visualises the details of the billing run. This enables the user to trace […]
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Sanctions (which for what and how to lift them)
Suspension of Product Selfdeclared Suspension Product Open Non Conformance
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Double registration
It is crucially important for the data integrity of the system that each producer/producer group is […]
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API Documentation
This article contains a list of links to the different API collections: AOH: Beta https://beta-api-audit-doc.globalgap.org Live […]
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SOAP
In addition to the GLOBALG.A.P. Bookmarking functionalities that can be used on the GLOBALG.A.P. web interface […]
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Online training (OLT)
Introduction According to the GLOBALG.A.P. training concept it is obligatory for all auditors and inspectors to […]
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GRASP - GLOBALG.A.P. Risk Assessment on Social Practice
Introduction The GLOBALG.A.P. Risk Assessment on Social Practice (GRASP) is a voluntary assessment that can be […]
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GRASP v2
This article collects general information and some FAQs regarding GRASP v2. What is new? GRASP v2 […]
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IFA Attribute - GRASP status
Since GRASPv2 status is not public, we have implemented under IFA the new attribute "GRASP status". […]
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Chain of Custody Number
A GLOBALG.A.P. Chain of Custody (CoC) number is assigned to each registered supply chain producers/producer groups/companies. […]
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Localg.a.p. Primary Farm Assurance
Localg.a.p. was designed by GLOBALG.A.P. to be used as a capacity-building tool or to be applied […]
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Freshstatus
Freststatus is the GLOBALG.A.P. system status page which reflects the availability of the systems. You will […]
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Most common errors
This chapter explains the most common error in the database. Acceptance The Date of Acceptance(DoAP) must […]
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Database Index
1. Introduction
1.1 How to log in to the Database?
1.2 Live/test/release explanation and purpose
1.3 Freshstatus
1.4 What are the Database Roles and rights?
1.4.1. CB-Executive
1.4.2. CB-Committee
1.4.3. CB-Committee-Modification
1.4.4. CB-Auditor
1.4.5. CB-Inspector
1.4.6 Explanation of Trustee
1.4.7 Trustee-Executive
1.4.8 Trustee-Masterdata
1.4.9 Assistance
1.5 Online training (OLT)
1.6 Possible ways to work on the database
1.7 Accounts
1.7.1 Adding & Managing Accounts
2. From Registration to Certification
2.1 How to get started
2.2 Cycles
2.3 Company Type
2.4 Producer/Producer Group/Producer group member explanation
2.5 Company Option
2.6 Registration of a Producer or a Producer Group
2.7 Registration of a Producer online
2.8 Registration of a Producer Group online
2.9 O-key and RF-key
2.10 Registration number
2.11 Chain of Custody Number
2.12 GLOBALG.A.P. Number/Global Location Number
2.13 Manage Products
2.13.1 Product status
2.13.2 Deleting existing products via Manage products
2.14 Acceptance
2.14.1 Registration Fee
2.14.2 Date of Acceptance
2.14.3 Date of Audit
2.14.4 Invoicing
2.15 Certification of products
2.15.1 Certificate Licence Fee
2.15.2 Date of Certification Decision
2.15.3 Certification modification
2.15.4 Changing product attributes retroactively
2.15.5 How to remove one product from a certificate?
2.15.6 Entering an extension
2.16 Special Cases
2.16.1 Transfer of a Certification Body
2.16.2 Cycle change
3. De-registration Producer
4. De-acceptance of products
5. Sanctions
5.1 Suspension Product
5.2 Selfdeclared Suspension Product
5.3 Open Non Conformance
6. Most common errors
7. Special Standards & Add Ons
7.1 GRASP - GLOBALG.A.P. Risk Assessment on Social Practice
7.2 Managing Tesco Nurture Module
7.3 Level of Performance for GLOBALG.A.P Farm Sustainability Assessment (GG FSA)
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