Introduction
The GLOBALG.A.P. Risk Assessment on Social Practice (GRASP) is a voluntary assessment that can be conducted at the same time as a GLOBALG.A.P. audit.
Its main objective is to raise awareness on social practice in primary production. The outcome of the assessment doesn’t affect the GLOBALG.A.P. certification but serves as additional information to supply chain partners.
Exception: For aquaculture certification, the GRASP Add-on is a Major Must and has to be conducted at the same time as a GLOBALG.A.P. audit. For GGN Label Certified Aquaculture and Flower the GRASP add-on with fully compliant compliance level is obligatory as well.
GRASP can be assessed in every country - there is no initial restriction.
Preconditions
GRASP assessments can only be performed by approved GLOBALG.A.P. auditors/inspectors. In order to become GLOBALG.A.P. approved the auditor/inspector needs to:
Please, note: Once the online training has been passed, the Certification Body will be provisionally approved and the CB-Administration team will grant the auditor/inspector access to GRASP in the database. Full approval is achieved if one auditor/inspector has attended the in-house-trainer training, too. The GLOBALG.A.P. Secretariat will constantly monitor the formal qualification status of the auditors that have GRASP as scope.
GRASP access rights
Results of the GRASP assessment (the checklist report) and the address data of the assessed producer will be visible by default to market participants, who have agreed to the Terms and Conditions for GRASP Observers during the online registration.
Furthermore GRASP results will only be displayed, if the producer/producer group has a valid GLOBALG.A.P. Standard certificate.
If you have any questions or difficulties, please send a mail containing as many details as possible to the customer support.
Frequently Asked Questions
Quick check
Please download the given checklist from the GLOBALG.A.P. Document Center: [2]
1. Please open the Excel checklist that you have downloaded.
2. Afterwards please select the language, you prefer to have the content in, in the spreadsheet "Introduction" (e.g. English). The language document will be adapted then.
3. After this is completed, please switch to the spreadsheet "Checklist". Now you see the complete checklist, if you wish to use it without significant changes, proceed as follows:
3.1. You will find the questions in column G (in the language that you chose earlier).
3.2. In column H there is a space for each answer, ignore dark-gray scaled fields, light-gray fields are mandatory and must be answered. If the formatting of the values does not meet the requirements, an error message may appear.
4. After having completed this checklist, please switch to spreadsheet „Calculation Preview“. This preview is only meant to be a preview! Please don’t modify any values as the formulas are included into each field which automatically calculate the appropriate values.
5. The sheet "Config" is for some background functions and should not be changed. It is not necessary to open it.
6. Please save the file and upload it to the GLOBALG.A.P. Database under Checklists as described below.
7. Please do not forget to choose the scheme version & the scheme standard you want to upload a checklist for. You also need to indicate a producer and a product you would like to upload the checklist for.
Companies who use the XML SOAP interface to work with the GLOBALG.A.P. database or have their own IT system have also the possibility to create their own template. It is not necessary to use the GLOBALG.A.P. Excel template. Please find below the instructions on how to do this.
In this case, only column A (question ID) and column B (answer_value)of the checklist are obligatory to fill in. Therefore, the headers "question_id" and "answer_value" have to be entered into the appropriate columns in the second row of your spreadsheet. In the field "A1" (first row, first column), a code, copied from the given template must be entered, e.g.: "T180-O1-V1". (Please copy from the latest version of the checklist. This code is needed by the Database for the validation of the checklist.)
In addition, the format of the values in the field "answer_value" must be kept according to certain specifications. In column C is specified, what format the values must have:
"accessor" = Username of accessor
"string" = All characters are allowed
"GGN/GLN" = A 13-digit number (GGN or GLN)
"date" = Excel Date format
"yes/no" = Please enter "1" (yes) or "0" (no)
"yes/no/(N/A)" = Please enter "2" (n/a), "1" (yes) or "0" (no)
"integer" = Only numbers are allowed
"#NV" = Please do not fill
We recommend that you note in your file which fields are mandatory. Please do not remove values from column A (question_id; and the corresponding line), even if you do not answer each question, the corresponding field must exist. Since the database also needs to determine whether a question was not answered, what does not work without a corresponding "question_id".
The process sequence:
1. Download the checklist as described above.
2. Open the document that has been downloaded to see which number belongs to which question.
3. Please match "question_id" and "answer_value" to the questions in your customized checklist. Make sure that the answers given are included in "answer_value" and match the field "question_id" and the question.
4. If the fields (as a minimum the mandatory fields) are filled in, save the file and upload it as described above.
1. Select the column/s that should be copied and copy them (right click > copy).
2. Open the document and choose where the column(s) should get pasted into.
3. Click on the arrow next to Paste and select "values".
1. Make a right click in the field that you want to format and select "format cells".
2. Go to "Numbers" > "Date" and choose a type you prefer. Click on "OK".
If you are not able to see column A, B or C follow these steps:
1. Click in the box at the top, left in where the selected field is displayed and write, for example "A2" to see column A, "B2" to see column B, etc. Press Enter to confirm.
2. Then go to "Format"> "Column"> "Show".
5. Upload your customized file to the GLOBALG.A.P. Database as described above in the chapter "The Excel checklist".
6. You will receive an email that contains a link to a file because an error occurred, or it confirms that all the data has been successfully entered into the system. The result files may contain one sheet (“Error”) with comments for every row, which could not be uploaded. This will help you to identify the problem that caused the error in that row.
6.1. An error occurred:
Please download the file, open it, view the red-marked comments to receive information about the problem and try to solve it. Please re-upload the amended file again. (For further technical details for filling in the GRASP Checklist, please read the GRASP General Regulations.)
6.2. Validation:
Nothing more has to be done. The GRASP product status will change from Accepted to Assessed and the checklist will be available for the GRASP observers in the search.
For further technical questions, please, refer to the FAQ GRASP on our website.