Acceptance

The acceptance of products needs to be done as soon as the sublicense and certification agreement between the grower/the cooperative and the Certification Body (CB) is signed. According to the General Regulations Part I.4.3.b. "The registration and acceptance process must be finalized before the inspection can take place". If not, the Certification Body will receive a Warning that counts as an incomplete database entry. Please, see the Warning Sanctions defined in the General Regulations Part III.9.3.1.b.iii.

Each product of a producer must be accepted individually by a CB. The acceptance of a product forms the basic requirement for the start of the certification process and the subsequent certificate.

Please keep in mind that:

• The Date of Acceptance needs to be before the Date of Audit.
• If a CB is going to certify a product for a PG, first, the product has to be accepted for the Producer Group (PG), then for the PG members.
• Depending on the scheme there must be at least one first harvest quantity of the product accepted at first, e.g. for IFA
• An option 1 product of a producer or a PG has to be accepted with the Certification Body.
• An option 2 product of a PG has to be accepted with the Certification Body.
• An option 2 product of a producer has to be accepted by selecting the producer group under CB/PG using the web or when using the product upload sheet entering the O-Key of the PG. This applies to all schemes where option 2 is possible.
• The selected scheme of the producer group and the group members has to be the same.

The acceptance of products can be carried out via Upload or manually in the Database.

In order to accept products online, please, go to Acceptance in Affiliation.

Search the company whose products you would like to accept. The current day is always preselected as the DoA. You may change the DoA to a date in the past. Mark the check box for all the products to be accepted.

Please, confirm with "Execute Acceptance" and reconfirm. After a successful acceptance the red flag  is changed to a green flag in the current cycle. If a product has only been accepted for an existing next cylce, the red flag stays.

You may check the cycles in the mouseover text linked with the product.

All changes related to product data are saved in the product history. You can enter the product history by clicking on the product´s name.