Certification or Verification Body

Localg.a.p. Primary Farm Assurance

Localg.a.p. was designed by GLOBALG.A.P. to be used as a capacity-building tool or to be applied […]

GLOBALG.A.P. IT System updates

Introduction: Dear CBs, this article was prepared to inform you about the roadmap of our IT […]

New terminology related to IFA V6

Term Definition IFA v6 The latest version of GLOBALG.A.P.’s flagship standard, Integrated Farm Assurance (IFA). It […]

Switching Certification Body during an active cycle

If a producer wants to switch Farm Assurer/Trustee-Masterdata or Trustee-Certification Body before his certificate ends, the […]

Double registration

It is crucially important for the data integrity of the system that each producer/producer group is […]

Procedure for the 1st Year

To enter GG FSA verifications in the GLOBALG.A.P. database two options exist: One is entering manually […]

Procedure for the 2nd and 3rd Year

As explained previously only One-Year Cycles can be displayed in the database and as the GG […]

Uploading the Letter of Attestation for the 1st – 3rd Year

The Letter of Attestation is valid for three years so only one Letter of Attestation will […]

GG FSA using the Product Upload Sheet

Entering the GG FSA verifications in the GLOBALG.A.P. database using the product upload sheet is more […]

Overview of GG FSA Specific Parameters

Scheme ID: 225 GLOBALG.A.P. Farm Sustainability Assessment (GG FSA) 2.1 Quantities: include hectares (covered, non-covered), Volume […]

Assessed GG FSA Products displayed via Search

If all steps as mentioned in the previous chapters are followed the GG FSA verified product […]

Alignment of GG FSA and IFA

When the GG FSA is added mid-cycle, the validity of the letter of conformance shall be […]

Modification

For an already accepted or certified product it is possible to modify the following features: Modify […]

Introduction

Welcome to the CB-AT Wiki. Below you will find an overview of the main functions of […]

Registration in the system

To register into CB-AT you have to click on “Register Certification Body” button on this URL […]

Menus

Home Screen This is your home screen, which is opened when you first login in CB-AT. […]

Modules

Definition Modules describe the requirements in the relevant standard rules (e.g. for IFA that are Points […]

Important functions

Registering a new user Begin by going to the menu “My Contacts” and click on “Create […]

CB-AT roles

Scheme Manager Only a person approved as a Scheme Manager as per the applicable standard regulations […]

Introduction

The CB Extranet is an administration and communication tool for Certification Bodies (CBs) which are approved […]

Login

Please note that the features of the CB Extranet are only available after you have read […]

Registration

Please select "Certification Bodies" on the GLOBALG.A.P. homepage: On this page please scroll down the following […]

Access for Registered Users

Registered Users can access the CB Extranet directly with their login and password through the link […]

Recover Access Data

The user with the role „CB Administrator“ can see all the logins of other users who […]

The Scheme Tracker

After you have logged into the CB Extranet the starting page displays the “Scheme Tracker”. If […]

Apply for a new scope/sub-scope

If you wish to apply for a new sub-scope, please select “Apply for new Scheme”. A […]

Company Data

The company data is the data you filled in when you first registered in the CB […]

User Management

Register and Edit New Users Please note that only if your CB is approved you can […]

User Roles and Rights

Each user of the CB Extranet needs to have at least one role assigned. The roles […]

The Document Center

All the documents GLOBALG.A.P. uploads for the CBs can be found in the Document Center. These […]

The Task Center

The Task Center shows the corresponding tasks a CB has to comply with regarding the selected […]

Latest News

Here you will find the updated training schedule for CBs. The training schedule includes the registration […]

Other Extranets

Benchmarking Extranet See GLOBALG.A.P. Manual No. 18 Online Training Extranet Inspectors and auditors who plan to […]

Sanctions (which for what and how to lift them)

Suspension of Product Selfdeclared Suspension Product Open Non Conformance

How to remove one product from a certificate?

It is technically impossible to shorten certificate for one particular product, leaving the rest of products […]

SOAP

In addition to the GLOBALG.A.P. Bookmarking functionalities that can be used on the GLOBALG.A.P. web interface […]

Live/test/release explanation and purpose

Database - LIVE GLOBALG.A.P. Database Live System provides instant and complete accessibility of registration and status […]

Deleting existing products via Manage products

As soon as a producer or producer group is registered (producer status not confirmed or registered), […]

Level of Performance for GLOBALG.A.P Farm Sustainability Assessment (GG FSA)

In order to enable better transparency on the marketplace and for the automated generation of the […]

How to handle Trustee changes after extension

If producers want to switch Farm Assurer/Trustee-Masterdata or Trustee-Certification Body when the certificate was already extended, the […]

Producer/Producer Group/Producer group member explanation

Producer is the legal entity cultivating the product(s) as a single supplier grower and sell certified […]

Open Non Conformance

The status open non-conformance can be set, when a producer or producer group does not comply […]

Selfdeclared Suspension Product

A producer or producer group can ask for a voluntary suspension of a product, if it […]

Suspension Product

In order to change the product status to Suspended, please click on the icon Certification. To suspend […]

Entering an extension

Certifications can be extended up to 4 months (an additional two months are allowed due to […]

Explanation of Trustee

Trustee-Executive The Trustee concept is a core feature of the GLOBALG.A.P. invoicing. Producers or Producer groups […]

Online training (OLT)

Introduction According to the GLOBALG.A.P. training concept it is obligatory for all auditors and inspectors to […]

GRASP - GLOBALG.A.P. Risk Assessment on Social Practice

Introduction The GLOBALG.A.P. Risk Assessment on Social Practice (GRASP) is a voluntary assessment that can be […]

Managing Tesco Nurture Module

The Nurture Module is a module that is based upon the GLOBALG.A.P. Integrated Farm Assurance (IFA) […]

Changing product attributes retroactively via upload

This wiki article will enable you to change product attributes retroactively which can save huge amounts […]

Introduction to GLOBALG.A.P. Audit Online Hub

The portal for Online Checklists and Audits allows the certification bodies to fill out checklists and […]

AOH Beta Testing Version 6 Guidelines

Step 1: Insert a GGN to start a new audit. Step 2: Depending on the producer […]

Adding new users to AOH

Scheme Managers can add new users. Before creating a new user in AOH, please, make sure […]

Checklists

The Scheme Manager or qualified auditors can edit and publish their own templates for the certification […]

Using a checklist offline: Excel template

If you want to have an Excel file to use as a checklist (offline), you can […]

Edit checklist

Please note that this function changes the template, so it should not be used by auditors […]

Working with the upload sheet (producer upload sheet)

Before starting to use the producer upload, please, consider several database settings: 1) Do not use […]

Registration Fee

The Registration Fee is triggered by accepting a product in the database. It is charged once […]

Audit reports

Here you can look up lists that have been saved under ‘Audit reports.’ You can select and […]

O-key and RF-key

O-key is the organisation key, which identifies the certification body and the producer group. The key […]

Cycles

The validity of a GLOBALG.A.P. certificate is 1 year -1 day which we call a cycle […]

New audit

This can both be accessed from the main screen or from the ‘Audit reports.’ Checklist: Please […]

How to get started

Introduction A key element of the GLOBALG.A.P. Standard integrity is the principle of identifying GLOBALG.A.P. certified […]

Entering audit details after 'New audit'

After the new audit is registered, a new page will open. Assessment In the upper right […]

Enable auditor to be registered for multiple CB's

A user can switch between several CB's for which he works. Users can from mid-July 2020 […]

Process for Multisite and Option 2

For Option 2 Producer Groups, please ensure that the GGN for the group and its members […]

New fields to meet the ISO 17065 requirements

From 14.06.2021, a Company Administrator can set a new role for his colleagues: Certification Committee. The […]

FAQ: Frequently Asked Questions about Audit Online Hub

If you cannot find the answer to your question in this Wiki or in the FAQ […]

Certificate Data

In order to create a certificate, please select Certificate Data. Now you can enter a GGN […]

Registration

Select Registration to see which sites or producer are connected to specific GGN numbers. More can […]

Search

You can access the search function here. To search for specific GGN Numbers, click on search […]

VS Beta Testing Version 6 Guidelines

To start using Validation Service (VS) Beta, you need to log in with your credentials. The […]

How to log in to the Database?

For entering the database please go to: https://database.globalgap.org Also, there is the option to use the […]

What are the database roles and rights?

Different roles in the database are assigned to each account. These different roles allow different functions/rights in the database. […]

CB-Executive

The CB-Executive manages the employees of the certification body. The user with this role can manage the users with […]

CB-Committee

CB-Committee is responsible for the certification decision and is therefore allowed to manage the products from acceptance untill certification. The CB-Committee adds […]

CB-Committee-Modification

The role CB-Committee-Modification allows a user to access the modification menus (Acceptance Modification and Certification Modification) […]

CB-Auditor

The CB-Auditor is allowed to audit producer groups and producers. The CB-Auditor may appear in the drop down menu of […]

CB-Inspector

The CB-Inspector is allowed to inspect producers. The CB-Inspector may appear in the drop down menu of auditors in certification. […]

Trustee-Executive

The Trustee concept is a core feature of the GLOBALG.A.P. Invoicing. Producers or producer groups can have […]

Trustee-Masterdata

The Trustee-Masterdata role is necessary for registering producers or producer groups. The Trustee-Masterdata completes the Producer/producer group registration in the GLOBALG.A.P. […]

Assistance

Having the role Assistance means the employees with the role Trustee-Masterdata, CB-Committee or CB-Executive can be assisted. The Assistant has exactly the same rights, […]

Possible ways to work on the Database

The database offers the user 3 possibilities to communicate with the application; all 3 are so […]

Product Upload Sheet

The following section focuses on services provided to certification bodies via the product upload sheet. The […]

Adding and Managing Database Accounts

Within the Certification body, the CB-Executive can manage the employee’s data such as: enters and deletes […]

Notification Producer

The online registration contains two steps, defined as Notification and Registration. The first step is Notification. Please note that […]

Notification Producer Group

The online registration contains two steps, defined as Notification and Registration. The first step is Notification. Please note that […]

Registration of a Producer or a Producer Group

Please note that with registration of the producer/producer group, a GGN will be created and assigned […]

Registration of a Producer online

The online registration contains two steps, defined as Notification and Registration. Click here if you wish […]

Registration of a Producer Group online

The online registration of a producer group contains two steps, defined as Notification and Registration. The […]

De-registration Producer

Producer de-registration online De-registration can be done in the De-registration tab under Affiliation. Please, always check the company type […]

De-registration Producer Group

Producer group de-registration online De-registration can be done in the De-registration tab under Affiliation. Please always check the company […]

Manage Products

As soon as a Producer or a PG is registered (producer status "not confirmed" or "registered"), […]

Acceptance

The acceptance of products needs to be done as soon as the sublicense and certification agreement […]

Acceptance Modification

You can find the Acceptance Modification in Affiliation > Acceptance > Acceptance Modification. It allows modification of the Date of Acceptance that is […]

De-acceptance of products

The de-acceptance can only be done by the customer support team. If you request a de-acceptance […]

Date of Certification Decision

The Certification Process forms the basis for certification and in the Database it consists of Date […]

Certification modification

This chapter explains the modification of existing certification in the database. In order to modify any […]

Certification of products

In order to change the product status from Accepted to Certified, please click on the icon […]

Manage Business Relations

The following chapter refers to cases: in which products of a producer or a producer group […]

Transfer of a Certification Body

In the situation where a client informs the Certification Body (CB) in the application form about […]

Alignment of GRASP and IFA

Introduction I. Create a new cycle by shortening the valid to II. Create a new cycle […]

Cycle change

Please note that creating a new cycle should not be done on a regular basis (GRI […]

Most common errors

This chapter explains the most common error in the database. Acceptance The Date of Acceptance(DoAP) must […]

Changing product attributes retroactively

This wiki article will enable you to change product attributes retroactively which can save huge amounts […]

Product status

In the database search there are different status options - in combination with the information of […]

Freshstatus

Freststatus is the GLOBALG.A.P. system status page which reflects availability of the systems. You will receive […]

Registration number

This is the number that is assigned to a producer group or an individual producer by […]

Date of Audit

The Date of Audit (DoAudit) is the date when the audit is closed. If an audit […]

Date of Acceptance

The Date of Acceptance (DoA) is generated as soon as a certification body accepts a product. […]

Company Option

The options describe who owns and sells which product. Option 1 GLOBALG.A.P. scheme standard and AMC Option 3 Fully […]

Company Type

The company type categorizes the legal entity. There can be two types of companies: Producer: a legal entity […]

Invoicing

The invoicing feature visualises the details of the billing run. This enables the user to trace […]

GLOBALG.A.P. Number/Global Location Number

The GLOBALG.A.P. Number (GGN) is a 13-digit number assigned by the GLOBALG.A.P. Database for identification of […]

Chain of Custody Number

A GLOBALG.A.P. Chain of Custody (CoC) number is assigned to each registered supply chain producers/producer groups/companies. […]