Upload of audit reports to the Database (Excel audit reports/AOH PDF reports) 

New upload rules based on the TN of 24/07/2024 until further notice:

CBs will not be required to upload CB audit reports to the database and/or to AOH for the
following standards/add-ons. In addition, the monthly 20% upload requirements will be
temporarily suspended until further notice. CB audit reports must, however, remain
available on request, so uploading them to AOH is still recommended.

• IFA v5.2, v5.4-1-GFS, v6
• GLOBALG.A.P. Chain of Custody (CoC)
• Harmonized Produce Safety Standard (HPSS)
• Produce Handling Assurance (PHA)
• GLOBALG.A.P. Compound Feed Manufacturing (CFM)
• SPRING add-on
• BioDiversity add-on
• GLOBALG.A.P. Farm Sustainability Assessment (GGFSA) add-on
• Impact-Driven Approach to Sustainability (IDA) add-on
• TR4 Biosecurity for Bananas add-on
• Other-party private solutions:
  • AH-DLL GROW add-on

CBs must continue to upload CB audit report files to the database and/or to AOH for the
following standards/add-ons where the 100% upload requirement is obligatory. This is due
to external reporting requirements. (The FSMA PSR add-on was removed from the list after
the CB communication on 5 July 2024.)

• GLOBALG.A.P. Risk Assessment on Social Practice (GRASP) add-on
• RMS checklist for IFA v6
• Full Remote audits for IFA
• Other-party private solutions:
  • Nurture Module
  • Coop Italia Pesticide Transparency add-on
  • GLOBALG.A.P. PLUS add-on

Note: These temporary rules prevail the General upload rules explained below until further notice.

Excel audit reports (available on CB Extranet) or PDF reports generated via the AOH shall be uploaded to the Database if the certification decision is taken on the Database.    

This refers to IFA v.6 and to every add-on that the producer has. 

• AOH PDF reports shall be smaller than 5 MB as the upload volume on the Database is limited to 5MB. To avoid larger files the user shall select during the PDF creation step only the add-on that needs to be uploaded. Combined audit reports shall be avoided.  

Note: In case the audit report (excel or PDF) refers to more than one product, the report upload is only needed for one product, preferably for the one with the largest area.

Additional information about the uploads can be found in TN issue 3 December 2023.

Upload rules:

*CBs may use either AOH Smart process for creating an audit report or excel reports to upload in GLOBALG.A.P. database.
**CBs shall use only excel reports to upload in GLOBALG.A.P. database.
***We continuously work to implement the smart IT process for all FAPs (AOH+VS).

The below mentioned FAPs are under review and will be published soon:

• PHA v1.3 standard
• HPS v2 standard
• TR4 Biosecurity add-on v2.0

For any standards not listed in this table, e.g. CoC, please see the AOH upload rules here.

Note:

For GRASP, Cbs need to upload to the DB:

100% of farm checklist in case of Option 1

100% of QMS checklist & sampled site members in case of Option 1 QMS or Option 2
100% of LoC in all cases