As explained previously only One-Year Cycles can be displayed in the database and as the GG FSA scheme has a Three-Year Cycle entering the different years need to be adjusted. In the following entering the 2nd and 3rd Year will be explained. For the 2nd and 3rd Year, you proceed in general as explained in the Procedure for the 1st Year but some specifications need to be followed which are different from the 1st Year Procedure.
Please note that for the 2nd and 3rd Year the following settings are necessary:
As the earliest date of re-accepting the next cycle you can use a date 4 months before the expiry day of the current/previous cycle. Therefore please use for the Date of Acceptance a date within 4 months before the valid to date of the current/previous cycle
the Date of Audit needs to be set on the same date as the Date of Acceptance
the Date of Certification Decision (DOCD) needs to be set on the same date as the Date of Acceptance
the same Letter of Attestations of the 1st Year needs to be uploaded for the 2nd and 3rd Year
Last Assessment Date: enter the actual original audit date which is reflected on the LoA
To sum it up this means to use as the Date of Acceptance a date which lies within 4 months before the valid to date of the current/previous cycle and as the Date of Audit and as the Date of Certification Decision you use the same date as for the Date of Acceptance.
Date of Acceptance = Date of Audit = Date of Certification Decision
Following you will find an example of how to enter the 2nd Year.
Rule: The same Letter of Attestation of the 1st Year can be used for the 2nd Year
To enter the 2nd Year please follow below described steps:
For re-accepting the next cycle please use a date (for the Date of Acceptance) within 4 months before the valid to date of the current/previous cycle. In this example you can use as the Date of Acceptance a date within the previous cycle 01.09.2021 till 01.01.2022. In the attribute Last assessment date you select the date reflected in the LoA- in this case 02.01.2021.
For re-certifying please set the Audit Date and DOCD on the same date as the Date of Acceptance. For this example, the chosen Date of Acceptance within the current/previous cycle 01.09.2021 till 01.01.2022 shall be used.
Following you will find an example how to enter the 3rd Year
Rule: The same Letter of Attestation of the 1st Year can be used for the 3rd Year
To enter the 3rd Year please follow below described steps:
For re-accepting the next cycle please use a date (for the Date of Acceptance) within 4 months before the valid to date of the current/previous cycle. In this example you can use as the Date of Acceptance a date between 01.09.2022 and 01.01.2023. In the attribute Last assessment date you select the date reflected in the LoA- in this case 02.01.2021.
For re-certifying please set the Audit Date and DOCD on the same date as the Date of Acceptance. For this example, the chosen Date of Acceptance within the current/previous cycle 01.09.2022 till 01.01.2023 shall be used.
