Adding products to the GGN is the first step. Once the product has been added to a GGN it is saved and does not need to be repeated for every cycle.
Please check the article here for a detailed explanation.
For the SRP scheme, please make sure to select the correct scheme (see below in red):
Products need to be entered under Option 1 for producers and for producer groups.
The following data must be entered for the SRP scheme when adding a product:
All products under the SRP scheme
Multisite: Possible values: 1 = no multisite, 3 = multisite with QMS, 4 = multisite without QMS
Quantities: Record volumes in T, Total number of sites in count
New attribute: Last assessment date – date of verification decision
New attribute: Time-bound plan (in years), Product variety and packing, Rice supply assurance level
Procedure for the first year
Please note that only one-year cycles can be displayed in the database. As the SRP CoC scheme is valid for a three-year cycle, the procedure on how the different years are entered in the database must be adjusted accordingly.
This chapter explains how to proceed with the first-year cycle. (Explanations for the second and third year can be found in section Procedure for the second and third years and following in this document.)
Accept products for the first year
This step is done after the product has been added as mentioned under Add products under the SRP CoC scheme above.
Please check the following article on how to proceed with the acceptance.
Please note the following:
The date of acceptance needs to be set as earlier than the date of the audit/verification.
Acceptance can be executed only once – meaning that if the status is already accepted, acceptance cannot be executed once again. If you wish to execute specific changes, please see section 6 of this document.
Verify products for the first year
Once the product has been accepted you can proceed with the step of verification (in the database, it is reflected as certification).
Please check the following articles for detailed information on how to verify/certify the products.
Please note the following:
The date of verification decision is the day when the CB/VB takes a positive decision after the audit and completion of the verification process.
Verification/Certification can be executed only once – meaning that if the status is already certified, verification/certification cannot be executed once again. If you wish to execute specific changes, please see section 6 of this document.
As the last assessment date, enter the actual date of verification decision which is reflected in the verification statement
Example of entering the first year
Please see below an example how to enter the first year.
Upload the SRP CoC verification statement for the first through third year
The SRP CoC verification statement is valid for three years, so that only one SRP CoC verification statement will be issued for the whole verified claim. The verification statement shall be uploaded once the client is verified and reflected as compliant in the GLOBALG.A.P. database.
Note: As the GLOBALG.A.P. database has one-year cycles, the same verification statement must be uploaded three times in those three years.
To upload the verification statement, please follow below described steps:
As shown below, go to Check Lists and then to Checklist Upload.
As Schemestandard, select SRP Chain of Custody.
Select the respective scheme version: e.g. SRP CoC Single Participating Operator V1.0 (marked in red)
Enter the respective GGN and check that no space is entered for the GGN. Then click on Load Products (marked in red below).
As a file type, select Letter of Conformance. Then select the corresponding verification statement and click on Upload Checklist at the bottom of the image below.
Procedure for the second and third years
As explained previously, only one-year cycles can be displayed in the database, and as the SRP CoC scheme has a three-year cycle, entering the different years must be adjusted. The following section explains the process for entering the second- and third-year data.
In general, the procedure for the second and third year is as explained in chapter Example of entering the first year. However, some specifications need to be followed which are different to the first year procedure:
Please note that for the second and third year the following settings are necessary:
As the earliest date of re-accepting the next cycle, you can use a date four months before the expiry day of the current/previous cycle. Therefore, for the date of acceptance, please use a date within four months before the valid to date of the current/previous cycle.
the date of audit needs to be set to the same date as the date of acceptance.
the date of verification decision (DOVD) must be set to the same date as the date of acceptance.
the same verification statement as for the first year must be uploaded for the second and third year.
Last assessment date: Enter the actual original date of verification decision which is reflected in the first cycle.
In summary, this means using as the date of acceptance a date which lies within four months before the valid to date of the current/previous cycle and using this same date as both the date of audit and the date of verification decision.
Date of Acceptance = Date of Audit = Date of Verification Decision
Example of entering the second year
Below you will find an example how to enter the second year.
Rule: The last assessment date from the first year shall be used for the second year as well.
To enter the second year, please follow below described steps:
For re-accepting the next cycle please use a date (for the date of acceptance) within four months before the valid to date of the current/previous cycle. In this example as the date of acceptance within the previous cycle you can use any date from 01.09.2020 to 01.01.2021. As the last assessment date, select the date reflected in the verification statement – in this case 02.01.2020.
For re-verifying, please set the audit date and DOVD to the same date as the date of acceptance. In this example, the current/previous cycle’s chosen date of acceptance of 01.09.2020 to 01.01.2021 must be used.
Upload the same SRP CoC verification statement as for the first year.
Example of entering the third year
Below you will find an example how to enter the third year.
Rule: The last assessment date from the first year shall be used for the third year as well.
To enter the third year, please follow below described steps:
For re-accepting the next cycle, please use a date (for the date of acceptance) within four months before the valid to date of the current/previous cycle. In this example, as the date of acceptance within the previous cycle you can use any date from 01.09.2021 to 01.01.2022. As the last assessment date, select the date reflected in the verification statement – in this case 02.01.2020.
For re-verifying, please set the audit date and DOVD to the same date as the date of acceptance. In this example, the current previous cycle’s chosen date of acceptance from 01.09.2021 to 01.01.2022 must be used.
Upload the same SRP CoC verification statement as for the first year.
