The invoicing process is a monthly, automated pipeline that generates Registration Fees and License (Certification) Fees for eligible certificates. It ensures that invoicing is consistent, accurate, and aligned with GLOBALG.A.P. fee rules by applying a unified logic across all certified products and regions.
The system guarantees that:
- Invoicing is triggered only for eligible certification statuses
- Invoicing rules and fees are applied once per month. All certificates that meet eligibility criteria for that month are included
- The latest certificate version is always used for invoicing
- Only Option 1 and Option 2 certificates are eligible for invoicing
- Invoicing results are synchronized with Business Central and the Customer Portal
Data elements required for invoicing:
- Version of the certificate (e.g., 1.1) and Certificate ID
- Status of a Certificate
- Option ID (Option 1 and Option 2)
- Farm Assurance Products
- Attributes (e.g., hectares) and their values
- Product Category ID (Fruit and Vegetable, Flower Ornamentals, Combined Crops, Tea, PPM etc)
- Producer and Subproducer (i.e., PG member) details
Registration Fee Trigger:
A Registration Fee for invoicing is triggered when the status of certificate is:
- ASSESSED
- CERTIFIED
- EXTENDED
Note: the status of the audit shall be "Closed Compliant".
License Fee Trigger:
A License Fee for invoicing is triggered when the status of certificate is:
- ASSESSED
- CERTIFIED
- EXTENDED
Note: Certificates that do not meet the defined eligibility criteria are excluded from the invoicing run. For example, certificates with statuses such as SUSPENDED, OUTDATED, or CANCELLED are not eligible for invoicing and are therefore excluded from the billing process.
The trigger logic applies across all FAPs listed in:
Pricing is determined by:
- The latest approved certificate version
- Configured fee tables
- Producer and Subproducer attributes
- Applicable Farm Assurance Products (FAPs)
- Product category associated with Certificate
- Producer country, to account for regional pricing variations
Where can I see the invoice data?
The invoice data of CBs are displayed in CBAT Portal with its data access rules applied.
CB’s can:
- View details of invoice
- Review invoiced amounts
- Access historical invoices
Each invoice calculated is traceable to its:
- Certificate
- Root version
- Producer GGN
- Subproducer (PG member) GGN
- Invoicing month
