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Types of Checklists
There are 3 types of checklists:
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GLOBALG.A.P. Academy: how to log in
The scheme manager of the CB you are active for has to register you in CB-AT. […]
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GLOBALG.A.P. Academy: how to find and register for a course
Course Catalog On the right side of the home page, you can find the course catalog. […]
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GLOBALG.A.P. Academy: how to find the courses you attended in the past
When not being able to find a certain course you are registered for please make sure […]
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Guide for bulk audit upload in VS
This is the guide on how to use the bulk upload excel template for IFAv6 SMART, […]
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How to use the V6 Excel Audit Reports
Introduction From the 1st of January 2024, the AOH – Smart process is the platform to […]
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SRP Database Guide
Add products under the SRP CoC scheme Adding products to the GGN is the first step. […]
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FAQs
Roles and effects on the systems. Database AOH VS
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How to get started
Introduction A key element of the GLOBALG.A.P. Standard integrity is the principle of identifying GLOBALG.A.P. certified […]
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How to log in to the Database?
For entering the database please go to: https://database.globalgap.org Also, there is the option to use the […]
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Possible ways to work on the Database
The database offers the user 3 possibilities to communicate with the application; all 3 are so […]
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Live/test/release explanation and purpose
Database - LIVE GLOBALG.A.P. Database Live System provides instant and complete accessibility of registration and status […]
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LEGACY Certification Process flow
INFORMATION Website (document center) Database – Producer/ Producer group NOTIFICATION and REGISTRATION+video, offline solution Database – […]
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SMART Certification Process Flow
Please, note that it is currently not possible to issue Option 2 certificates in the Validation […]
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Producer/Producer Group/Producer group member explanation
Producer is the legal entity cultivating the product(s) as a single supplier grower and sell certified […]
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What are the database roles and rights?
Different roles in the database are assigned to each account. These different roles allow different functions/rights in the database. […]
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CB-Executive
The CB-Executive manages the employees of the certification body. The user with this role can manage the users with […]
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CB-Committee
CB-Committee is responsible for the certification decision and is therefore allowed to manage the products from acceptance untill certification. The CB-Committee Only […]
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CB-Committee-Modification
The role CB-Committee-Modification allows a user to access the modification menus (Acceptance Modification and Certification Modification) […]
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CB-Auditor
The CB-Auditor is allowed to audit producer groups and producers. The CB-Auditor may appear in the drop down menu of […]
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CB-Inspector
The CB-Inspector is allowed to inspect producers. The CB-Inspector may appear in the drop down menu of auditors in certification. […]
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Trustee-Executive
The Trustee concept is a core feature of the GLOBALG.A.P. Invoicing. Producers or producer groups can have […]
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Trustee-Masterdata
The Trustee-Masterdata role is necessary for registering producers or producer groups. The Trustee-Masterdata completes the Producer/producer group registration in the GLOBALG.A.P. […]
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Assistance
Having the role Assistance means the employees with the role Trustee-Masterdata, CB-Committee or CB-Executive can be assisted. The Assistant has exactly the same rights, […]
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Adding and Managing Database Accounts
Within the Certification body, the CB-Executive can manage the employee’s data such as: enters and deletes […]
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Introduction to Validation Service
Validation Service (VS) is the new IT tool that GLOBALG.A.P. offers to CBs to replace the […]
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Introduction to CB-AT
Welcome to the CB-AT Wiki. Here you will find an overview of the main functions of […]
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Introduction to the CB Extranet
The CB Extranet is an administration and communication tool for Certification Bodies (CBs) which are approved […]
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Introduction to GLOBALG.A.P. Audit Online Hub
The portal for Online Checklists and Audits allows the certification bodies to fill out checklists and […]
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Explanation of Trustee
Trustee-Executive The Trustee concept is a core feature of the GLOBALG.A.P. invoicing. Producers or Producer groups […]
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Terminology related to IFA V6
Term Definition IFA v6 The latest version of GLOBALG.A.P.’s flagship standard, Integrated Farm Assurance (IFA). It […]
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Producer Status
Registration status check online This status is linked with the producer or producer group and visible […]
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Smart and Legacy Process
We have introduced new terminology: SMART process / Legacy process Legacy Process: Refers to all audits […]
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VS Beta Testing Version 6 Guidelines
To start using Validation Service (VS) Beta, you need to log in with your credentials. The […]
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Registration in the system
To register into CB-AT you have to click on “Register Certification Body” button on this URL […]
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Product status
In the database search there are different status options - in combination with the information of […]
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AOH Beta Testing Version 6 Guidelines
Step 1: Insert a GGN to start a new audit. Step 2: Depending on the producer […]
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CB-AT roles
This article desribes individual roles in CB-AT.How some of these CB-AT roles affect other systems can […]
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Registration
Please, note that it is currently not possible to issue Option 2 certificates in the Validation […]
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Registration number
This is the number that is assigned to a producer group or an individual producer by […]
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Roles in CB-AT – how it affects the other systems
Within CB-AT there are in total 8 crucial roles to be selected both managing the rights […]
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Bulk-upload functions in Validation Service
Please, note that it is currently not possible to issue Option 2 certificates in the Validation […]
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Menus
Home Screen This is your home screen, which is opened when you first login in CB-AT […]
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New audit in Legacy Process
Please, see the article Smart and Legacy Process. Create Audit You can start a new Legacy […]
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GLOBALG.A.P. Number/Global Location Number
The GLOBALG.A.P. Number (GGN) is a 13-digit number assigned by the GLOBALG.A.P. Database for identification of […]
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Offline solution in Legacy Process
Offline solution is not 100% Ready, at present moment, the minimum solution is an Excel sheet. […]
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Important functions
Registering a new user Begin by going to the menu “My Contacts” and click on “Create […]
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Certificate Data
Certificate Data is a tool used to create new certificates and edit the existing ones. Note: […]
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Company Option
The options describe who owns and sells which product. If a single producer owns and sells a product […]
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Managing Add-ons
Search GGN with a valid IFA certificate and click "New document". Select the FAP (add-on) that […]
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Farm Assurance Products
Clicking on a contact and going to the bottom will show their assigned FAPs along with […]
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New Audit in Smart Process
Please, see the article Smart and Legacy Process. Create Audit You can start a new Smart […]
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Company Type
The company type categorizes the legal entity. There can be two types of companies: or a
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Certificate status change
Created After the certificate is created, it´s status is automatically shown as "Created". Updated If you […]
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Offline Solution in Smart Process
Offline solution is not 100% Ready, at present moment, the minimum solution is an Excel sheet. […]
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O-key and RF-key
O-key is the organisation key, which identifies the certification body and the producer group. The key […]
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Copy audit
After you have closed the audit, it is not possible to come back and make changes […]
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Process for Multisite and Option 2
For Option 2 Producer Groups, please ensure that the GGN for the group and its members […]
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Cycles
The validity of a GLOBALG.A.P. certificate is 1 year -1 day which we call a cycle […]
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Notification Producer
The online registration contains two steps, defined as Notification and Registration. The first step is Notification. Please note that […]
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Checklists
The Scheme Manager or qualified auditors can edit and publish their own templates for the certification […]
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Search
You can access the search function of the Validation Service here. You can search by GGN […]
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Notification Producer Group
The online registration contains two steps, defined as Notification and Registration. The first step is Notification. Please note that […]
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Edit checklist
Please note that this function changes the template, so it should not be used by auditors […]
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Using a checklist offline: Excel template
If you want to have an Excel file to use as a checklist (offline), you can […]
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Registration of a Producer or a Producer Group
Only producers/producer groups in the status not confirmed can be registered by a Trustee-Masterdata. You can check their registration […]
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Audit reports
Here you can look up lists that have been saved under ‘Audit reports.’ You can select and […]
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Registration of a Producer online
The online registration contains two steps, defined as Notification and Registration. Click here if you wish […]
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Multireport Summary in Legacy Process
The tool "Multireport summary" in AOH permits create a summary of multiple individual audit reports and […]
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Registration of a Producer Group online
The online registration of a producer group contains two steps, defined as Notification and Registration. The […]
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Multireport Summary in Smart Process
The tool "Multireport summary" in AOH permits create a summary of multiple individual audit reports and […]
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De-registration of a Producer or a Producer Group
Only producers in the status registered and CB/PG Accepted can be deregistered by a Trustee-Masterdata. De-registration of a producer or a […]
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Audit Status
AOH replicates the audit process from scheduling to certification decision, these stages are reflected in the […]
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De-registration Producer Group
Producer group de-registration online De-registration can be done in the De-registration tab under Affiliation. Please always check the company […]
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Types of audit
This article describes the types of audits in AOH Initial certification audit This audit type applies to: […]
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De-registration Producer
Producer de-registration online De-registration can be done in the De-registration tab under Affiliation. Please, always check the company type […]
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RMS
RMS can only be operated for IFA PLANTS scopes. Note: Before creating an audit in AOH, […]
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Working with the upload sheet (producer upload sheet)
Before starting to use the producer upload, please, consider several database settings: 1) Do not use […]
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How to manage NC/CA tab (offline and online)
Nonconformances and corrective actions can be managed online for SMART and Legacy processes, offline management is […]
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Own fields of a producer group
In case the producer group you are certifying has own fields, the CBs shall indicate so […]
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Deletion of audits
Please, click "View audit reports". In case you needed you can use filters in the top […]
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Manage Products
As soon as a Producer or a PG is registered (producer status "not confirmed" or "registered"), […]
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Adding new users to AOH
Scheme Manager or any other member of the CB with the Administrator Role can add new […]
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Acceptance
The acceptance of products needs to be done as soon as the sublicense and certification agreement […]
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Enable auditor to be registered for multiple CB's
A user can switch between several CB's for which he works. Users can from mid-July 2020 […]
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Product Upload Sheet
The following section focuses on services provided to certification bodies via the product upload sheet. The […]
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Where do I upload the Checklists and other documents in the database?
To upload a checklist/certification document/corrective actions report/letter of conformance/non conformity report/other document in the Database, please, […]
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Upload of audit reports to the Database (Excel audit reports/AOH PDF reports)
Excel audit reports (available on CB Extranet) or PDF reports generated via the AOH shall be […]
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Integrated Farm Assurance (IFA) Certification Process: Which IT systems to use for IFA versions
The table below indicates the IT systems that can be used for the certification process of […]
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GLOBALG.A.P. Auditor Identification Number (GAIN)
This number works similarly to the GGN and is used to identify a single person and […]
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Acceptance Modification
You can find the Acceptance Modification in Affiliation > Acceptance > Acceptance Modification. It allows modification of the Date of Acceptance that is […]
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Assigning new roles to a user
To assign a new role to a user in the AOH, please click your personal icon. […]
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User roles in AOH
Company administrator The user is able to modify the company (CB) information, as well as manage […]
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Date of Certification Decision
The Certification Process forms the basis for certification and in the Database it consists of Date […]
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Reviewer role
The reviewer role is the term used in the GLOBALG.A.P. IT systems Smart Process for the […]
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Certification modification
This chapter explains the modification of existing certification in the database. In order to modify any […]
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Certification of products
In order to change the product status from Accepted to Certified, please click on the icon […]
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Date of Audit
The Date of Audit (DoAudit) is the date when the audit is closed. If an audit […]
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Date of Acceptance
The Date of Acceptance (DoA) is generated as soon as a certification body accepts a product. […]
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CBs sharing a GGN in Database and/or VS
The following chapter refers to cases in which products of a producer or a producer group […]
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Manage Business Relations
The following chapter refers to cases: In case a producer which is going to be certified […]
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Transfer of a Certification Body
In the situation where a client informs the Certification Body (CB) in the application form about […]
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Open Non Conformance
The status open non-conformance can be set, when a producer or producer group does not comply […]
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Selfdeclared Suspension Product
A producer or producer group can ask for a voluntary suspension of a product, if it […]
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Suspension Product
In order to change the product status to Suspended, please click on the icon Certification. To suspend […]
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Switching Certification Body during an active cycle
If a producer wants to switch Farm Assurer/Trustee-Masterdata or Trustee-Certification Body before his certificate ends, the […]
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Entering an extension
Certifications can be extended up to 4 months (an additional two months are allowed in special […]
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Extension of IFA v.5 to be certified under IFA v.6
In case the legal entity certificate holder requests an extension for the current valid IFA v.5.x […]
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Deleting existing products via Manage products
As soon as a producer or producer group is registered (producer status not confirmed or registered), […]
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How to remove one product from a certificate?
It is technically impossible to shorten certificate for one particular product, leaving the rest of products […]
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Changing product attributes retroactively
This wiki article will enable you to change product attributes retroactively which can save huge amounts […]
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How to handle Trustee changes after extension
If producers want to switch Farm Assurer/Trustee-Masterdata or Trustee-Certification Body when the certificate was already extended, the […]
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Scheme Version Change
Now, the CB can perform the change of the scheme version under which a product is […]
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How to set the company status "Cancelled"
According to GR I, 6.4.2.i) and GR I, 6.4.3, if the cause of the suspension is […]
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Cycle change
Please note that creating a new cycle should not be done on a regular basis (GRI […]
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Alignment of GRASP v1.3 and IFA
Introduction I. Rule for Initial IFA and GRASP cycles II. Create a new cycle by shortening […]
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Alignment of GRASP v2 and IFA
This article describes the cycle alignment procedure for GRASPv2 when the valid to is shorter than […]
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Alignment of SPRING / COOP Italia and IFA
SPRING/Coop Italia is an add-on of IFA and shall follow the valid to date of IFA. […]
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Alignment of GG FSA and IFA
When the GG FSA is added mid-cycle, the validity of the letter of conformance shall be […]
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Alignment of FSMA and IFA
According to point 6.5 of the FSMA-PSR Add-on General Rules Specifications v1.3 (September 2022), the valid_to […]
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